Fw: First draft Shivir Guidelines to be posted on Sadhak Site

[Guest guest]

Shivir Guidelines - Draft

I request Guru Bhais to help complete this article before posting.

 

 

Dear Guru Bhai,

Jaya Guru Dev

Please find the "Guidelines for Shivir Organizers". The guidelines derived

from our experience of the Maha Shiva Ratri 2001 Shivir in Kathmandu.

 

Shivirs

There are two types of Shivirs that any Sishya can inspire to organize. The

one regularly organized by Guru Dham and the special one most likely

falling on one of the religious festivals in the Hindu community. The

shivirs can also be classified on the duration, number of days they are

organized. Following chart gives glimpse of Shivirs and traditionally

where they are organized.

 

Month Shivir Location

Duration/days

 

October Dashera Delhi Dham 2 - 3

November Deepawali Jodhpur Guru Dham 3

January New Year Delhi Dham 2

February Maha Shiva Ratri 2 - 3

Mar Holi Jodhpur Guru Dham 2

April Chaitra Durga -

May

June

July Guru Purnima - 3

August

September

 

The above table is just to give a glimpse of what normally is done and to

be able to plan which shivir you would like to organize. Please do not base

your planning on the information provided here. Organizers should check

with Guru Dham before proceeding.

 

 

Shivir Approvals

Guru Dham usually approves Shivirs for the current year except in special

cases. Pujya Nanda Kishore Guru Dev grants the final approval for any

Shivir. Although there is no prescribed form for application, Param Pujya

Guru Dev prefers to have the organizers submit application for the Shivir

with all the details in writing well in advance of the time of the shivir

to

be organized.

 

Shivir Components

The organizers of the Shivir act as Facilitators and service providers

during the shivirs. The Shivir will have Dikchyas, Parbachans, Sadhanas, a

stall for Sadhana Samagri and individual audience with Pram Pujya Guru Dev

for the Sishyas attending the shivir. The organizers will arrange the

logistics and physical facilities of the service above.

 

Depending on the type of Shivir and availability of time, all or either of

Param Pujya Guru Trimurti may decide to grant consent to come to the

shivir and in some special cases Param Bandaniya Mata may decide to grant

appearance.

 

Members of the Guru Dham to come along with the Guru Pariwar will be

Adarniya Shastriji and Shriwastavji to conduct the shivir. Two staff

members for the sale of Samagris and two more staff for the service. The

contingent may expend from this skeletal size depending on the requirement

of the Guru Dham. In addition to this, if the organizers wish to have JP

Bhai to take care of Bhajans and music, he will have a contingent of 8 to

10 musicians to come along. Arrangement needs to be made separately with JP

as Guru Dham leaves it to the organizers to arrange the musical part.

Traditionally JP has always made a point that he supports all Shivirs with

minimum charge. (In our case JP lost more than Rs. 5000 from his pocket for

the mismanagement of transport on our part.)

 

Shivir Manpower requirement

Depending on the size of the number of Sishyas attending the shivir and the

contingent from Guru Dham the number of required volunteers shall vary. The

following is the expected number of positions to be filled.

 

a, Shivir Main Organizer freely available unforeseen assignment 3

senior Sishyas

 

b. Guru Dev Temporary Residence Seva 3 - 5

c. Guru Dev's attendance to manage flow of people 5 - 8

d. Guru Dev Seva - Food 3 - 5

e. Staff / Musicians Seva 2

f. Stall volunteers 4

g. Transport for above 2- 4 vehicles 4

h. Shivir Operation - 6

i. Puja Management Garland and Puja Samagri 3

j. Shivir Food 15

k. Shivir Transport assistance 3

l. Shivir Lodging Assistance 3

m. Shivir Electricity 3

n. Shivir Video Audio 7

o. Shivir Water and Toilet

It is always wise to have the reserve volunteers to attend to Guru Pariwar

and unforeseen events. Guru Dham desires to limit this number to minimum

possible status as Pram Pujya Guru Dev wants more participants in the

shivir.

 

Shivir Travel and Transport

Travel (return) needs to be arranged for the Guru Pariwar, Guru Dham Staff

and Musicians by the organizers to and from the Guru Dham or their place of

residence.Transport arrangement also will be required for the Samagri to be

brought from Guru Dham.

 

The whole contingent will require transport facility during the stay

in the shivir. It is better to assign a separate vehicle for Guru Pariwar

and Shastriji etc as the staff requires transport in different timings.

Although I have experienced in some shivirs the staff and volunteers share

the same vehicle as Param Pujya Guru Dev for different purpose, it

certainly did not look good. The number of vehicle(s) required will depend

on the size of

the contingent. Separate transport arrangement needs to be made for

transfer of food and volunteers working for the shivir.

 

Stay for the Guru Pariwar and Staff

Arrangement will be made at a decent hotel for the Guru Pariwar.

Individual room for each member must be arranged. It is desirable to

obtain a

small meeting hall for the Darshan as the rooms could be crowded with

sisyas seeking audience. Separate Darshan rooms could be arrange at the

hotel.

 

Since Shastriji and Shrivastavaji always make a point that they stay at a

lower class hotel than Param Pujya Guru Dev, separate hotel arrangement

should be mad for the two of them in a different hotel The remainder of the

staff and musicians preferably can stay in the same hotel. They can share

the rooms.

 

Stay for the Participants.

The organizers are responsible for identifying the location for all

participants to stay in the area. Arrangement should be made with the hotels

well in advance. A public building (school, campus) can also be arranged for

the participants to stay. If buildings are not available, pandals should be

made for the purpose in and around the Shivir sthal area.

Shivir Location

 

The hall or the temporary Tent (Pandal ) should be big enough to accommodate

the Sadhaks to be able to sit comfortably on ashans and some space in front

of each for placement of Puja Samagri and Guru Chitra etc. Depending on the

climate, the pandal should be rain and direct sunlight proof unless it is

arranged in a covered area. The seating area will of approx. 10000 sq. ft.

for a normal size of participants i.e. 2000 to 3000. Approximately 300 sq.

ft. area shall be allocated for the stage, which will be raised 3.5 feet

above the ground. Another 1000 to 1500 sq. ft. area shall be allocated and

for the Sadhaks taking Dikchya in front of the stage. This area is best

demarcated with a string. Area beyond this shall be for the general

participants and best have some minimum flooring done. Jute carpets should

be made available for this purpose. Area behind the stage also will require

tent type accommodation for the Guru Pariwar to rest in the break period.

Two rooms (of approx. 150 sq. ft. area each ) should be allocated for this

purpose.Shivir organizers should also have some space for sitting in between

shivir sessions.

Music group should be located in front of the stage on the side of the

seating plan along the boundary. They require raised platform (3 ft.) of

about 5 ft by 100 feet for instrument and players.

 

Around the main entrance of the ground locating the main shivir tent a

separate stall area of about 750 sq. ft. will be required for the sales

counter for the Samagris and about 150 sq. ft. for the registration counter.

The stalls will require a three to four tables for the display of the

Samagri

with table cloth, chairs etc. complete.

 

A canteen area shall also be required to serve (sell) tea coffee snacks

off the shivir tent. This can also be expanded for the purpose of Kitchen

and meal serving purpose. The canteen can get quite busy with the Sadhaks

frequenting the place for tea and coffee.

 

Light and sound system

 

Ample focus lights should be provided for the stage area and the seating

area for the participants could be lighted with tubelights. Depending on the

climate fans must be provided for the stage area. Minimum three microphones

should be reserved for on stage in addition to the about six need for the

musical group.

Please contact Guru Bhai Jaya Prakash regarding the sound equipment

requirement. He requires special mixing equipment and sound control system

for his services.

 

Puja and Decoration

 

On the stage seating arrangement shall be made for Pujya Guru DEv and Guru

Pariwar. The stage floor should be well covered with cloth. The sofas or

seating arrangement shall be enough for all members of Guru Pariwar covered

with good cloth and side pillows for arm resting two each. The seating is

best locate din the center of the stage. The back of the stage is decorated

with flowers and lights and the main banner of the shivir. A picture

(usually brought by Guru Dham) of Param Pujya Sat Guru Dev shall be placed

on the center of the screen raised by about four feet so that it is visible

from all angles.

 

On the side of the stage a puja area will be prepared for daily Guru Pujan.

A Guru Chitra on a decorated table with lamp incense, stick stand and

complete set of Puja Samagri. A small Ganesh bigraha is desirable for Puja

placed along side or in front of the Guru Chitra.

 

Ample flower garlands and rose petals will be require for the Shivir. Total

requirement is estimated approx. one cubic meter of flowers and petals. The

number of garlands to be made of the flowers shall number 30 to forty every

day.

[Guest guest]

Jai Gurudev

Dear Bishnu

 

I really don't have words to appraised this nice article. It has

really come out very well. And the information is very very useful.

This will help all the sadhaks have a better planning for shivirs.

Once again thank u very much.

 

Jai Gurudev

Charanjit

 

, "gmed" <bnl@g...> wrote:

>

> Shivir Guidelines - Draft

> I request Guru Bhais to help complete this article before posting.

>

>

> Dear Guru Bhai,

> Jaya Guru Dev

> Please find the "Guidelines for Shivir Organizers". The guidelines

derived

> from our experience of the Maha Shiva Ratri 2001 Shivir in

Kathmandu.

>

> Shivirs

> There are two types of Shivirs that any Sishya can inspire to

organize. The

> one regularly organized by Guru Dham and the special one most

likely

> falling on one of the religious festivals in the Hindu community.

The

> shivirs can also be classified on the duration, number of days

they are

> organized. Following chart gives glimpse of Shivirs and

traditionally

> where they are organized.

>

> Month Shivir Location

> Duration/days

>

> October Dashera Delhi Dham 2 -

3

> November Deepawali Jodhpur Guru Dham 3

> January New Year Delhi Dham 2

> February Maha Shiva Ratri 2 - 3

> Mar Holi Jodhpur Guru Dham 2

> April Chaitra Durga -

> May

> June

> July Guru Purnima - 3

> August

> September

>

> The above table is just to give a glimpse of what normally is done

and to

> be able to plan which shivir you would like to organize. Please do

not base

> your planning on the information provided here. Organizers should

check

> with Guru Dham before proceeding.

>

>

> Shivir Approvals

> Guru Dham usually approves Shivirs for the current year except in

special

> cases. Pujya Nanda Kishore Guru Dev grants the final approval for

any

> Shivir. Although there is no prescribed form for application,

Param Pujya

> Guru Dev prefers to have the organizers submit application for the

Shivir

> with all the details in writing well in advance of the time of the

shivir

> to

> be organized.

>

> Shivir Components

> The organizers of the Shivir act as Facilitators and service

providers

> during the shivirs. The Shivir will have Dikchyas, Parbachans,

Sadhanas, a

> stall for Sadhana Samagri and individual audience with Pram Pujya

Guru Dev

> for the Sishyas attending the shivir. The organizers will arrange

the

> logistics and physical facilities of the service above.

>

> Depending on the type of Shivir and availability of time, all or

either of

> Param Pujya Guru Trimurti may decide to grant consent to come to

the

> shivir and in some special cases Param Bandaniya Mata may decide

to grant

> appearance.

>

> Members of the Guru Dham to come along with the Guru Pariwar will

be

> Adarniya Shastriji and Shriwastavji to conduct the shivir. Two

staff

> members for the sale of Samagris and two more staff for the

service. The

> contingent may expend from this skeletal size depending on the

requirement

> of the Guru Dham. In addition to this, if the organizers wish to

have JP

> Bhai to take care of Bhajans and music, he will have a contingent

of 8 to

> 10 musicians to come along. Arrangement needs to be made separately

with JP

> as Guru Dham leaves it to the organizers to arrange the musical

part.

> Traditionally JP has always made a point that he supports all

Shivirs with

> minimum charge. (In our case JP lost more than Rs. 5000 from his

pocket for

> the mismanagement of transport on our part.)

>

> Shivir Manpower requirement

> Depending on the size of the number of Sishyas attending the

shivir and the

> contingent from Guru Dham the number of required volunteers shall

vary. The

> following is the expected number of positions to be filled.

>

> a, Shivir Main Organizer freely available unforeseen

assignment 3

> senior Sishyas

>

> b. Guru Dev Temporary Residence Seva 3 -

5

> c. Guru Dev's attendance to manage flow of people 5 -

8

> d. Guru Dev Seva - Food 3 -

5

> e. Staff / Musicians Seva 2

> f. Stall

volunteers 4

> g. Transport for above 2- 4

vehicles 4

> h. Shivir Operation - 6

> i. Puja Management Garland and Puja Samagri 3

> j. Shivir Food 15

> k. Shivir Transport assistance 3

> l. Shivir Lodging Assistance 3

> m. Shivir

Electricity 3

> n. Shivir Video Audio 7

> o. Shivir Water and Toilet

> It is always wise to have the reserve volunteers to attend to Guru

Pariwar

> and unforeseen events. Guru Dham desires to limit this number to

minimum

> possible status as Pram Pujya Guru Dev wants more participants in

the

> shivir.

>

> Shivir Travel and Transport

> Travel (return) needs to be arranged for the Guru Pariwar, Guru

Dham Staff

> and Musicians by the organizers to and from the Guru Dham or their

place of

> residence.Transport arrangement also will be required for the

Samagri to be

> brought from Guru Dham.

>

> The whole contingent will require transport facility during the stay

> in the shivir. It is better to assign a separate vehicle for Guru

Pariwar

> and Shastriji etc as the staff requires transport in different

timings.

> Although I have experienced in some shivirs the staff and

volunteers share

> the same vehicle as Param Pujya Guru Dev for different purpose, it

> certainly did not look good. The number of vehicle(s) required will

depend

> on the size of

> the contingent. Separate transport arrangement needs to be made for

> transfer of food and volunteers working for the shivir.

>

> Stay for the Guru Pariwar and Staff

> Arrangement will be made at a decent hotel for the Guru Pariwar.

> Individual room for each member must be arranged. It is desirable

to

> obtain a

> small meeting hall for the Darshan as the rooms could be crowded

with

> sisyas seeking audience. Separate Darshan rooms could be arrange

at the

> hotel.

>

> Since Shastriji and Shrivastavaji always make a point that they

stay at a

> lower class hotel than Param Pujya Guru Dev, separate hotel

arrangement

> should be mad for the two of them in a different hotel The

remainder of the

> staff and musicians preferably can stay in the same hotel. They

can share

> the rooms.

>

> Stay for the Participants.

> The organizers are responsible for identifying the location for all

> participants to stay in the area. Arrangement should be made with

the hotels

> well in advance. A public building (school, campus) can also be

arranged for

> the participants to stay. If buildings are not available, pandals

should be

> made for the purpose in and around the Shivir sthal area.

> Shivir Location

>

> The hall or the temporary Tent (Pandal ) should be big enough to

accommodate

> the Sadhaks to be able to sit comfortably on ashans and some space

in front

> of each for placement of Puja Samagri and Guru Chitra etc.

Depending on the

> climate, the pandal should be rain and direct sunlight proof unless

it is

> arranged in a covered area. The seating area will of approx. 10000

sq. ft.

> for a normal size of participants i.e. 2000 to 3000. Approximately

300 sq.

> ft. area shall be allocated for the stage, which will be raised 3.5

feet

> above the ground. Another 1000 to 1500 sq. ft. area shall be

allocated and

> for the Sadhaks taking Dikchya in front of the stage. This area is

best

> demarcated with a string. Area beyond this shall be for the general

> participants and best have some minimum flooring done. Jute carpets

should

> be made available for this purpose. Area behind the stage also will

require

> tent type accommodation for the Guru Pariwar to rest in the break

period.

> Two rooms (of approx. 150 sq. ft. area each ) should be allocated

for this

> purpose.Shivir organizers should also have some space for sitting

in between

> shivir sessions.

> Music group should be located in front of the stage on the side of

the

> seating plan along the boundary. They require raised platform (3

ft.) of

> about 5 ft by 100 feet for instrument and players.

>

> Around the main entrance of the ground locating the main shivir

tent a

> separate stall area of about 750 sq. ft. will be required for the

sales

> counter for the Samagris and about 150 sq. ft. for the registration

counter.

> The stalls will require a three to four tables for the display of

the

> Samagri

> with table cloth, chairs etc. complete.

>

> A canteen area shall also be required to serve (sell) tea coffee

snacks

> off the shivir tent. This can also be expanded for the purpose of

Kitchen

> and meal serving purpose. The canteen can get quite busy with the

Sadhaks

> frequenting the place for tea and coffee.

>

> Light and sound system

>

> Ample focus lights should be provided for the stage area and the

seating

> area for the participants could be lighted with tubelights.

Depending on the

> climate fans must be provided for the stage area. Minimum three

microphones

> should be reserved for on stage in addition to the about six need

for the

> musical group.

> Please contact Guru Bhai Jaya Prakash regarding the sound equipment

> requirement. He requires special mixing equipment and sound control

system

> for his services.

>

> Puja and Decoration

>

> On the stage seating arrangement shall be made for Pujya Guru DEv

and Guru

> Pariwar. The stage floor should be well covered with cloth. The

sofas or

> seating arrangement shall be enough for all members of Guru Pariwar

covered

> with good cloth and side pillows for arm resting two each. The

seating is

> best locate din the center of the stage. The back of the stage is

decorated

> with flowers and lights and the main banner of the shivir. A picture

> (usually brought by Guru Dham) of Param Pujya Sat Guru Dev shall be

placed

> on the center of the screen raised by about four feet so that it is

visible

> from all angles.

>

> On the side of the stage a puja area will be prepared for daily

Guru Pujan.

> A Guru Chitra on a decorated table with lamp incense, stick stand

and

> complete set of Puja Samagri. A small Ganesh bigraha is desirable

for Puja

> placed along side or in front of the Guru Chitra.

>

> Ample flower garlands and rose petals will be require for the

Shivir. Total

> requirement is estimated approx. one cubic meter of flowers and

petals. The

> number of garlands to be made of the flowers shall number 30 to

forty every

> day.